Artistri Sud

Roles and Responsibilities

• In close collaboration with the Event Committee, the Award Chair ensures the planning and delivery of the recognition process from nomination to award-giving as part of a wider strategy to promote attendance at Tales of Triumph event and network-building for Artistri Sud;
• Working with Event Committee Chair, ensures recruitment and management of: Chair, Selection Committee, Entrepreneur of the Year Awards
• Working with Nominations Director, ensures there is a suitable pool of candidates nominated for:
  • Each of the 8 award categories.
  • Outstanding (male) Supporter of Women’s Entrepreneurship
  • Lifetime Achievement Award (LTA)
• Liaises with Male Supporter and LTA winners as needed and to ensure attendance at event;
• Does preliminary triage of nominations to ensure they meet basic criteria;
• Ensures Selection committee Chair receives final packages of nominations by the deadline;
• Oversees the work of the Selection Committee, ensuring deadlines and targets are met;
• In collaboration with the Communications Director, creates guidelines for finalist speeches (eg, 30 seconds, best practices for public speaking, etc) to ensure quality and interest for the audience;
• Ensures suitable awards are given out in a pleasing, well-choreographed manner at the event.
• In collaboration with all other volunteers, ensures the achievement of sales targets for event;
• Ensures continuous and transparent communication with Chair and other volunteers;
• If needed, participate in other general discussions, such as special guests, etc.

General Description

The process of giving awards provides a means of raising awareness about women entrepreneurs both here and abroad, and the challenges and opportunities they face. As such, it represents an

opportunity to build Artistri Sud’s network and raise funds, in support of fundraising plans.

To meet our financial targets to carry out our mission, the Awards Chair must

• Ensure a minimum number of nominees for each award;
• Ensure Selection Committee members are willing and able to promote Artistri Sud through their networks, and through their attendance at the event with two or more guests;
• Develop a post-event strategy for engaging award-winners

The Awards Chair demonstrates leadership through her positive attitude, her motivation and her creativity. She communicates respectfully by written and oral communications, at all times, with all volunteers and potential clients.

Annual Event Venue Coordinator Position

In collaboration with the Event Chair, this person will need to find the venue and then coordinate the entire evening with the chosen venue. This person will be in close contact with all the other teams to ensure they have what they need at the venue.

Roles and Responsibilities

• In collaboration with the Board of Directors, develop a sponsorship strategy;
• In collaboration with the communications team, initiate and deepen relationships with potential sponsors to fund and support financially the event;
• Provide innovative ideas to showcase the sponsors;
• Prepare post event sponsorship reports and thank you letter for participating sponsors;
• Ensures the management of volunteers (if applicable);
• Ensures continuous and transparent communication with Chair and other volunteers;
• If needed, participate in other general discussions, such as special guests, etc.

General Description

The Tales of Triumph evening is the most important fundraising event for Artistri Sud and the process of giving awards provides a means of raising awareness about women entrepreneurs both here and abroad, and the challenges and opportunities they face.  As such, it represents an opportunity to build Artistri Sud’s network and raise funds, in support of fundraising plans. To meet our financial targets to carry out our mission, the Sponsorship Director must

• Ensure the sponsor program meets the overall fundraising objectives.

The Sponsorship Director demonstrates good interpersonal skills, leadership through her positive attitude, her motivation and her creativity. She is comfortable in communicating with potential sponsors.                                                                                         

Roles and Responsibilities

• In collaboration with the Board of Directors, take the lead on finding items for the Silent Auction and Raffle;
• In collaboration with the communications team, provide innovative ideas for items to auction and raffle as well as creative ways to showcase them at the event;
• Before the event;
  •  Make the silent auction sheets + have Jennifer and Event Chair validate them.
  • Ensure we have tickets to sell for Raffle
• On the night of the event the Silent Auction & Raffle Coordinator is responsible for;
  • Setting up and ensuring the well-functioning of the Silent Auction and Raffle.
  • Manage the volunteers + ensure the raffle tickets start selling when the guests arrive.
  • Distribute products/certificates to the winners.
  • Manage payment of the Silent Auction and Raffle.
• Following the event, ensure all winners made their payment + update the drive.
• Ensures the management of volunteers (if applicable);
• Ensures continuous and transparent communication with Chair and other volunteers;
• If needed, participate in other general discussions, such as special guests, etc.

General Description

The Tales of Triumph evening is the most important fundraising event for Artistri Sud and the process of giving awards provides a means of raising awareness about women entrepreneurs both here and abroad, and the challenges and opportunities they face.  As such, it represents an opportunity to build Artistri Sud’s network and raise funds, in support of fundraising plans. To meet our financial targets to carry out our mission, the Silent Auction and Raffle Coordinator must

• Ensure items for auction and raffle are innovative to raise the interest.
• Optimizing the silent auction and raffle experience before, during and after event.
• Identify, contact and follow up silent auction and raffle item donors.

The Silent Auction and Raffle Coordinator demonstrates leadership through her positive attitude, her motivation and her creativity. She communicates respectfully by written and oral communications, at all times, with all volunteers and potential clients.                                                                                                 

Roles and Responsibilities

• Under the supervision of the Award Chair and in collaboration with the Event Committee, the Nominations Chair ensures the planning and delivery of the Nominations process
• Ensures a minimum number of nominations are received in each category to assure quality recruits and onboards volunteers as needed

• Ensures Selection Committee Chair receives final packages of nominations by the deadline.
• In collaboration with all other volunteers, ensures the achievement of sales targets for event;
• Ensures continuous and transparent communication with Chair and other volunteers;
• If needed, participate in other general discussions, such as special guests, etc.

General Description

The Tales of Triumph evening is the most important fundraising event for Artistri Sud and the process of giving awards provides a means of raising awareness about women entrepreneurs both here and abroad,  and the challenges and opportunities they face. To meet our financial targets to carry out our mission, the Nominations committee will

• Represent the organization positively while maximizing opportunities to spread the word about its work
• Assure that AS can leverage network-building and future fundraising opportunities by assuring a minimum number of quality nominations.
• Together with the Awards Chair, develop a post-event strategy for engaging committee members and finalists.

The Nominations Chair demonstrates leadership through her positive attitude, her motivation and her creativity. She communicates respectfully by written and oral communications, at all times, with all volunteers and potential clients.                                                                                                       

Board of Directors 

ROLE DESCRIPTION

Artistri Sud’s effectiveness and efficiency rely on its nimble organization and committed members who constantly adapt to seize new opportunities in line with our mission and values. The Board of Directors consists of eight (8) volunteer directors responsible for defining the vision, mission, and strategic orientations of the organization, for developing policies, and for contributing to fundraising activities.

MANDATE TERMS

• The mandate of each Director is for a duration of two (2) years and is renewable
• The Board of director holds eight (8) meetings per year
• The expected volunteer participation in the organization’s activities is approximately three (3) hours per week.

CANDIDATE PROFILES

The current call for applications concerns the following positions:
Philanthropic activities: the Director of Philanthropy will define a cohesive fundraising strategy to
cultivate and strengthen relationships with current and potential supporters.

Finance: The Director of Finance will be responsible for the preparation of the financial reporting
package, overseeing budgets and cash flow, and tracking financial metrics required to manage the
organization efficiently.

Communications and Marketing: The Director of Communications and Marketing will be responsible for
developing a strategy that supports the mission and strategic priorities of the organization and its
implementation through the Communications Committee.